Vast windows offer beautiful views and an abundance of natural light as your team climbs to new heights in the Summit. This spacious meeting room seats up to 14 people and features a bespoke table perfect for round table discussions and corporate gatherings. A unique mountainscape wall feature isn’t simply decor. Surprise and delight your guests as the mountain scenery comes to life using personalized video mapping technology.

Roam Event Terms & Conditions

This document provides a high-level overview of the key policies and expectations for hosting your event at Roam. By approving your event proposal, you acknowledge agreement to the following:

📍 General Agreement

The signed agreement reserves your space and guarantees payment for the dates/times specified.
Terms are based on information provided by the client. Any changes must be approved by both parties in writing.

🍽️ Food & Beverage

All food and beverage must be provided by Roam.
Outside food and drink will incur a 50% fee on the room rental.
Please submit F&B requirements at least 7 business days before your event.
Final guest count is due 3 business days (72 hours) prior; billing is based on this number.
Unused perishable items will not be deducted from your final invoice, but you may take any unopened beverages.
A 20% service fee and applicable sales tax apply to all food and beverage.
Cancellations within 48 hours of the event may result in full catering charges.

🍷 Alcohol Policy

All alcohol must be provided by a Roam-approved vendor.
BYO (Bring Your Own) alcohol is not allowed, including:
Spirits
Alcoholic favors or bonbonnieres
Alcoholic gifts (unless they are sealed and taken home)

🚭 Smoking Policy

No smoking is allowed in any Roam space.

🗓️ Reservations, Deposits & Cancellations

A 50% deposit is required to confirm your reservation.
Cancellation Policy:
Cancel < 60 days before event: Deposit is forfeited
Cancel < 45 days before event: 100% of room rental is charged
Reservation changes (dates/times) are not permitted outside cancellation windows.
Cancellation fees cannot be applied to future events.
Additional rooms are subject to the same cancellation terms.

⏰ Time Use & Add-Ons

Your reserved time includes setup, event duration, and teardown.
Additional time or storage before/after the event may incur fees.

📸 Media Consent

Roam may use photos or videos from your event for promotional purposes. No compensation is provided for use of likeness.

📦 Deliveries & Storage

Notify Roam in writing of any deliveries/setup in advance.
Shipments may arrive no earlier than 1 week prior to your event.
All items must be removed within 24 hours after the event.
Roam is not responsible for lost or damaged items.

💥 Damages

Clients are responsible for any damage caused by event attendees. Repair costs will reflect labor and market value.

💳 Billing & Payment

Charges include: Room rental, catering, beverages, taxes.
A credit card authorization form must be completed and returned with your signed event approval.

Limitations of Liability

To the fullest extent permitted by law, Roam Co., LLC (the "Venue"), its owners, officers, employees, agents, and affiliates shall not be liable for any personal injury, including but not limited to injuries resulting from slips, falls, or accidents, or for any loss, theft, or damage to personal property occurring on or about the Venue’s premises during the event, whether caused by negligence, acts of God, or otherwise. By entering the Venue, all attendees, guests, and participants assume all risks associated with their presence at the Venue and agree to indemnify and hold harmless the Venue from any and all claims, damages, losses, or expenses (including reasonable attorneys’ fees) arising out of or related to such incidents. The Venue’s liability, if any, shall be limited to the amount paid by the Client for the use of the Venue, and in no event shall the Venue be liable for any indirect, incidental, consequential, or punitive damages. 

✅ Final Acknowledgement

By confirming your event, you agree to all terms listed in this summary and the full agreement provided in your proposal.

Summit at Roam Lenox